Exporting invoicing data for accounting purposes
In order to add invoicing information to your accounts, you will need to send your invoices or export files to your accountant.
To obtain the necessary information, follow these steps:
⚙️ Configure your export
In Settings → Invoicing → Accounting Export, you will find the configurable elements of your export:
⚠️ If you generate an accounting export before configuring it, the information will be the default and will not necessarily correspond to your needs.
Create your cost accounting rules
Create your analytical accounting rules
On Dashdoc, you can configure analytical accounting rules to break down your invoice lines in your accounting system. These rules allow you to automatically assign analytical codes to your invoices based on custom criteria.
ℹ️ Why use this feature?
Save time: Automate the assignment of analytical codes instead of entering them manually
Improve accuracy: Automatically split revenue across your different transportation methods
Simplify your management: Track profitability by cost center, vehicle type, or subcontractor directly from your accounting system
⚙️ Set up your rules
Go to the Settings menu > Accounting exports > Analytical accounting rules. You can add as many rules as needed to meet your specific requirements.
Available criteria:
Customer to invoice for the transport
Driver
Tractor license plate of the transport
Trailer license plate of the transport
Billing product
Subcontractor of the transport
Transport description
Driver tags
Vehicle tags
Trailer tags
Available conditions:
is
is not
is among
is not among
is empty
is not empty
Create a simple rule:
Click + New rule
Select your criteria (e.g., Customer to invoice)
Choose your condition (e.g., is, is not, is among...)
Enter the analytical code to apply
Create a rule with multiple conditions (AND):
You can combine multiple criteria to refine your analytical accounting rules.
Example: Assign the analytical code "FLEET-HD" only to transports for the customer "Transport Dupont" AND performed with the tractor with license plate "AB-123-CD".
Create your first condition (e.g., Customer to invoice = Transport Dupont)
Click Add a condition
Define the second condition (e.g., Tractor license plate = AB-123-CD)
Enter the analytical code "FLEET-HD"
💡 Important: Rules are evaluated in display order. The first matching rule will be applied. Organize your rules from most specific to most general.
🚚 Automatic split by segment
When a transport includes multiple segments, each segment will be evaluated independently according to your analytical accounting rules.
How it works:
Each segment is evaluated independently according to your analytical accounting rules
Revenue is split proportionally between segments according to the revenue distribution configured in the transport order (automatic distribution by distance or manual)
The accounting export consolidates segments with the same analytical code
Practical example:
A transport of €1,000 includes 2 segments:
Segment 1 (60%): Tractor AB-123-CD → Analytical code: FLEET-01
Segment 2 (40%): Subcontractor "Transport Martin" → Analytical code: SUBC-01
Result in the accounting export:
Line 1: €600 - Analytical code FLEET-01
Line 2: €400 - Analytical code SUBC-01
A new "Analytical code" column will appear in your accounting export with the corresponding codes.
🖨️ Generate an export
Click on "Export" in the "Invoices" menu.
💡 Please note that no filter will be applied:
the export will include all finalised and non-exported invoices
to avoid any risk of duplication in accounting.
2. Click on "Accounting export".
3. Your export will include:
Accounting entries export report in CSV format
Accounting entries export report in XLS format
Invoices in PDF format
💡 Reminder: an invoice can only be exported once.
If needed, you can download previous exports.
The Dashdoc accounting export file includes 14 columns.
🔎 How to import the Dashdoc accounting export file into your accounting tool?
Depending on your tool, you will need to set up the "translation" of the Dashdoc file in your accounting tool so that your accounting software can integrate the data.
Below, you will find the accounting formats/software compatible with Dashdoc. If your accounting software is not listed, feel free to contact your project manager to discuss it.
Sage 100/100C
Sage 50
EBP
Cegid/Quadratus