🚚Do you have to manage the purchase invoices for the transport you entrust to your subcontractors every month?
Export your purchase invoices so that you can send the information to your accounting system.
As with sales invoices, you will need to enter your purchase invoices into your accounting system.
You can do this by exporting the FEC (Fichier d'Ecritures Comptables), or by entering the data manually into your accounting system.
⚙️ Configure your export
Export content :
Choose to include PDF invoices. By default, the accounting export generates a ZIP file containing an Excel file (.xlsx), a CSV file, a structured file (.txt) and the invoices/credit notes (.pdf) for the export period.
Include the document number in the accounting export: add a sequential numbering column to your accounting exports. This option is useful for providing simple numbering to your accounting software.
Customize the date format:
Configure the date format according to the requirements of your accounting tool.
Customize your accounting settings
Journal code: by default, the journal code is ‘ACH’. You can change this value below.
VAT accounting code: by default, the account code associated with VAT rates is 4456. You can change this value as needed.
You will find the configurable elements of your export in your account settings.
❓Reverse charge management
What is reverse charge?
When you receive an invoice from a foreign carrier, the reverse charge mechanism applies. This means that the company receiving the invoice is responsible for calculating and paying the VAT due. This mechanism is designed to simplify cross-border transactions.
How does this apply in Dashdoc?
You will be able to set up purchase invoicing products dedicated to reverse charge. To do this:
Go to your account settings, then to ‘Purchase product catalogue’.
Create a new billing product and select the correct VAT rate (e.g. 20% reverse charge).
Use this billing product on your purchase product price line.
Make a purchase accounting export that will take reverse charge into account (lines added to make VAT visible without accounting for it).
🖨️ Generate an accounting export
From the "Purchase invoicing" menu, click on "Export" :
💡 Please note thatno filter will be applied:
the export will include all finalised and non-exported invoices
to avoid any risk of duplication in accounting.
Select the "Purchase accounting export" option, then "Export":
Your export will include :
Accounting export report in CSV format
Accounting export report in XLS format
Invoices in PDF format
💡 Reminder: an invoice can only be exported once
If required, you can download previous exports.
The Dashdoc purchase accounting export report has 11 columns.
🔎 How do you import the Dashdoc export report into your accounting system?
Depending on your tool, you will need to set up the 'translation' of the Dashdoc file in your accounting tool so that your accounting tool can integrate the data. If you need help, don't hesitate to contact the person responsible for your accounting system.
Not yet a customer? If you would like more information about our Dashdoc TMS, please let us know here: