🚚 Do you have to manage the purchase invoices for the transport you entrust to your subcontractors every month?
Create your purchase invoices in Dashdoc, so you can control your costs and send the information to your accounting system.
🕵️ Check chartered transports :
By clicking on the "Orders" menu, you will find all your transport orders, all statuses combined.
You can then filter by carrier and by period, then mark the transports as "checked":
Either via the transport details :
Or en masse, by selecting several transports:
You will find all the orders concerned in the "checked" status, in the left-hand menu. You can also, from this menu, mark orders as not checked out in the event of an error:
Create your purchase invoices:
✍️ Manual creation of a purchase invoice :
From the orders, Completed or checked menus, when you select several transport orders, you can create a purchase invoice:
You must then enter :
Your partner's invoice number
The company issuing the invoice
Then create your purchase invoice:
You can find all your purchase invoices in the "Purchase invoices" menu:
For each line, you can :
Add the invoice in pdf format,
Enter the invoice date. By default, the invoice date is set to the current date and the due date is +30 days from the invoice date.
Enter the price and choose an invoice product:
To find out more about billing products, click here 👈
🤖 Coming soon: Create a purchase invoice using pdf import
You can also import the pdf of the invoice issued by your partner, and automatically reconcile the associated transport orders.
Thanks to an artificial intelligence module, the tool will automatically detect which shipments have been invoiced, and reconcile them with the purchase invoice. This saves time every month, making it easier to control your chartering.
When can I create my purchase invoices?
You can only mark an order as clocked in and out and as invoiced if you are the party ordering the transport.
In addition, you can mark a charter as invoiced only if your charterer is not a Dashdoc customer and does not invoice via our TMS.
If your subcontractor invoices via Dashdoc, the invoice number will be filled in automatically on your platform.
💡You'll also be able to mark a shipment on which you're both principal and carrier as clocked in.
Reverse charge management
What is a reverse charge?
When you receive an invoice from a foreign carrier, the reverse charge system applies. This means that it is the company receiving the invoice that is responsible for calculating the amount of VAT due. The aim of this mechanism is to simplify cross-border transactions.
How does it work in Dashdoc?
You will be able to set up purchase invoicing products dedicated to reverse charge. To do this :
Go to your account settings, then to "Purchase product catalogue".
Create a new billing product and select the correct VAT rate (e.g. 20% reverse charge).
Use this billing product on your purchase product price line.
Create an accounting export of the purchase that takes account of reverse charge (lines added to make the VAT visible without accounting for it).
Not yet a customer? If you would like more information about our Dashdoc TMS, please let us know here: