Are you involved in docking, pallet transport, tours with several pick-up points or several delivery points for several customers?
Then Dashdoc trips is there for you!
You want to :
Combine different shipments into a single job
Assign this mission to an internal resource or a subcontractor
Optimize your routes
Have a clear view of your profitability indicators!
It's possible with Dashdoc trips!
🛣️What is a trip and what is the difference between trips, transport orders and activities?
A transport consists of one or more activities for a principals. The transport will be invoiced once it has been carried out, unlike the journey, which is an optimisation aid for the operation. A transport can include breaks and several means (drivers and subcontractors) due to breaks.
An activity is a step of a transport made by a driver. The existing activities on Dashdoc are pick-ups, deliveries, breaks and recoveries.
A trip is a grouping of several transports assigned to a driver, a vehicle and if necessary a trailer. It allows the operator to optimize a driver's tour by grouping transports from different principals and to arrange the transports in relation to each other in the most optimized way possible to gain in profitability, time and distance travelled.
In which conditions can I use a trip?
I can use a trip if :
I do complex shipments (A→B, C, D) and want a clearer display of the schedule.
I do simple and/or complex shipments: I need to group them to optimise my distance and loading rate.
I work with several carriers, and they ask me for partial transports: I need to group them in the same truck to optimize my distance and loading rate.
I transport pallets and I often do breaks in a warehouse before sending them to the end customer.
👍 I can add load breaks to transports including in trips that already started.
⚠️ I can't invoice a trip or define their price. Only transports are invoiced.
❓How do I create my first trip?
I select the transports included in my trip
In the pool of unplanned transports :
I look for the transports I want to add in my trip by filters (date, haulier, address)
I select the transports with the tick
I click on "create a trip".
I can then choose between :
organize according to timings: activities are ordered according to the asked date and time
minimize traveled distance: our artificial intelligence optimizes the order of activities to minimize the distance traveled (available only for "pallets" load type)
It is of course possible to rearrange the order of activities by hand once the trip has been created.
⚠️ You cannot add a transport to a trip already assigned to a driver.
The transports assigned to a trip are no longer available in the transport part of the pool of unplanned transports
🔧 How do I set up my trip?
I name my trip (optional)
In the "Trip name" field, this name will be displayed on your schedule and on the driver application when the mission is received.
I add and remove transports from my trip
To add a transport, I click "add activities".
To remove the transport, I click the bin next to each activity. In this case, I remove all activities related to the transport
I reorder the activities of my trip
I grab the dots next to the activity and drag the activity to the requested place
I create activity groups (similar activities)
If at least two activities are of the same type (pick-up or delivery), are located on the same site and follow each other, they are placed in the same activity group.
This activity group simplifies my driver's work by grouping all signatures from the same site into one signature.
I set each of my activities with dates and access transport
If I need to specify the times of an activity I can click on one of them or on a group to open the settings panel for my activity:
I find the details of my transports with my goods and an access to the transport file.
I can also switch from one activity to another by using the arrows on the keyboard and switch from one field to another by using the TAB key. I can thus set up all my activities without having to open them.
What indicators do I have access to in order to optimise my journey?
On the right side of the screen, several key indicators are displayed.
This information is updated whenever there is a modification (change in the order of activities, addition of new stops, price update, etc).
Following information is available:
a map of the route with the stages of my trip and "+" stages when it is a group of activities
the number of activities in the trip
the total distance of the trip (in kms)
the turnover of the trip (in €)
the turnover per km
the evolution of the vehicle load between each activity (in kg, linear meter, volume or quantity)
I also have access to the estimated distances between each activity, I no longer need to consult Google maps to know the distance between 2 points.
I validate or delete my trip
I don't need to save my trip, all changes are permanently saved, you just have to press the arrow to go back to the planning:
You can delete with the 3 dots menu
🗓️ How do I plan my trip?
I have the option of assigning my trip :
▶︎ To a driver in my own fleet
▶︎ To a subcontracted carrier
If I didn't choose a resource in the previous step, I find my “to-be-planned” trip in the unplanned pool at the scheduler tab:
I can then drag the trip onto a driver/vehicle and the date of my choice, or open the trip details to outsource it.
📲 I am a driver, how do I validate my assignments?
I receive a trip as an assignment
Almost no change compared to before:
The activities within the assignment of a trip are ordered in the same way as on the trip page
The name of the trip, if existing, is displayed on the assignment.
If there are similar activities, they are grouped in 1 step (see below)
Signature for a group of activities (similar activities)
When there are similar activities, I perform the signature flow only once. The signature collected will be used on each delivery (CMR) of my activity group.
If I have a reservation, I choose on which delivery (CMR) it should be applied. The same goes for photos and added documents.
Example in my Pick up activity, I have goods from several clients grouped together. I only have to sign once.
🚚 I've subcontracted a trip, what does my subcontractor receive?
Just like when I subcontract a classic TO, my carrier will receive a transport request email, with the charter confirmation attached.
He has the option of accepting or refusing the shipment, indicating the reason for refusal.
Once accepted, your carrier will have access to a complex shipment, with, depending on the case, several pick-up points and/or several delivery points. The rate indicated on this transport corresponds to the rate at which your carrier will invoice you:
